The Deadline to Return Your Completed 8’s Settlement Request Packet to ACOA is
April 15, 2016
No remedy packets will be accepted after this date
DO NOT DELAY REQUESTING YOUR TIMESHEETS. If you have not requested your timesheets from the State prior to March 15, 2016 there is no guarantee that the State will be able to get you your timesheets in time for you to submit your Settlement Request Packet before the April 15, 2016 deadline.
Officers have now had over six months to request their timesheets from the State. There are a small number of Officers who are still waiting on their timesheets from the State. If you are one of those Officers, we have been assured that you will be receiving your timesheets shortly. As always, if you run into any other issues with your Remedy Request Packet please contact us immediately so we can get them resolved as soon as possible.
Below is the information you will need to apply for a remedy if you worked the forty-two (42) hour security shift (also known as the 8-hour security shift or simply the 8’s). If you were ever assigned to the newly created forty-two (42) hour security shift, please read the information below carefully.
Important Consideration
Prior to this remedy, everyone’s only concern was putting an end to the dangerous and destructive forty-two (42) hour security shifts. This remedy put an end to the 8’s, prevented them from showing up in the current Contract, and secured a Contract for all Officers that did not go backwards. Everyone gained from this settlement. Just because the settlement was larger than expected, let’s not turn a great thing negative by forgetting the original goals. Please look out for each other in this regard. Please keep things positive.
How to Apply for a Remedy
If, after reviewing the enclosed information, you need help or simply have questions please give us a call at (907) 646-2262 or e-mail us at info@acoa.us. We realize the process is unique and complicated and we are here to help.
Step 1 – Request Your Timesheets
If you worked a newly created forty-two (42) hour security shift and wish to apply for a remedy you must request your timesheets. Please follow these instructions:
- E-mail your timesheet request to doa.dop.COtimesheets@alaska.gov (just copy and paste the email below filling in your information). Everyone should have an e-mail address, but if you do not have access to a computer, call ACOA.
- Request only the timesheets for the dates between April 2012 and November 2014 in which you worked the forty-two (42) hour security shift. Please be as specific as possible.
- Write your full name, State ID #, and current institution.
- Request the State send your timesheets back to you via e-mail in PDF file format.
- Be courteous and patient. Remember much of the paperwork is archived. It will take the good people in the payroll department some time to get you the requested information. Calling them will not speed up this process.
Click here for a template timesheet request email
* Please be patient, we will ensure that everyone has plenty of time to receive their timesheets.
Step 2 – Fill Out the Settlement Request Packet
In order to receive a remedy you must print and completely fill out the following two documents:
- Remedy Calculation Form – Only hours that you put into this spreadsheet will be compensated. You must fill out all three blanks (Range/Step/Total Hours you actually worked the new 42-hour security shift) in each pay period. Click here to see an example Completed Remedy Calculation Form. Click here for more in depth instructions on how to fill out this form.
- Acknowledgement of Authenticity – This acknowledgement is required to ensure that the settlement money is distributed only as directed in the arbitration award.
*Do not write in hours for which you were already compensated at your overtime rate. The Contract states that “Overtime pay or other premium pay shall not be pyramided or duplicated” so if you already received overtime, you are not eligible to be paid overtime again for those hours.
Step 3 – Send ACOA your Completed Settlement Request Packet
Qualifying Officers can send ACOA their completed Settlement Request Packet by mail, drop it off (203 East 5th Ave. Anchorage, AK 99501), fax (907-646-2286), or e-mail (info@acoa.us). The Settlement Request Packet must include all of the following to be eligible:
- Signed Acknowledgement of Authenticity (from step 2);
- Completed Remedy Calculation Form (from step 2) – indicating your range, step, and the number of hours in each pay period you worked a forty-two (42) hour security shift, as defined by Arbitrator Gaunt; and
- A copy of all timesheets (from step 1) – covering the pay periods in which you worked a forty-two (42) hour security shift.
Step 4 – ACOA will Confirm Receipt
If you do not hear back from ACOA within a week of sending in your completed Settlement Request Packet contact ACOA at (907) 646-2262, or info@acoa.us, to confirm receipt.
Step 5 – Please be Patient While ACOA Receives, Verifies, and Compiles all Requests
During this time we will reach out to you if we find any discrepancies with your request.
Step 6 – ACOA will Verify Your Remedy Amount
Once the Settlement Request Packets have been received, ACOA will verify each for accuracy and begin calculating appropriate remedies. Once the total settlement amount is determined, each Officer will be paid as close as possible to 100%. If there is not enough money to pay 100%, Officers will be paid on a pro-rated basis, based on the percentage the $3 million covers of the money owed, the amount of time individuals actually worked on the new forty-two (42) hour security shifts, and the individual’s hourly rate of pay.
A three-member panel of the Board of Directors will review and decide disputes, should any arise. Your remedy dollar figure will be sent to you prior to disbursement for review.
Step 7 – ACOA Will Mail the Settlement Checks
All remedy checks will be sent to eligible Officers at the same time. Checks will be mailed as soon as possible. Tax information will also be mailed at a later date.
We have yet to set a completion date for this process due to uncertainty on how long it will take the State to return Officers’ timesheets. The State has said that they are collecting Officer timesheet requests and hope to get all timesheets back to Officers by or around the end of November, but they also said that was not a firm date. At some point, a deadline for Officers to send in their Settlement Request Packet will be established.
Treat Each Other With Respect
No one knows for sure who is receiving money or how much remedy any Officer actually put in a request for. Many Officers have already said they are not going to send in their timesheets and others have said that they are only going to request a partial remedy in an effort to support their fellow Officers and strengthen the Association. So please be respectful to everyone.
If you do receive money, you need to realize this is a touchy subject. Your money is a private matter, please keep it that way. Never have we received so many calls at one time, as we did from institutions where someone went around boasting about the money they were going to receive. The terms of the settlement are what they are, but remember all suffered under the 8’s. Please be respectful of the feelings of those who are not receiving settlement money.